E-Proficiency Profile Administrator - Quick Start Guide

Purchasing, Managing, and Administering E-Proficiency Profile Exams

                       Admin Quick Start Guide

 

1. Getting Started in LifeJourney Portal

Territorium’s portal, LifeJourney, will be where you’ll administer the E-Proficiency Profile (EPP) assessments. Here, you can purchase inventory, create and manage cohorts via administrations, utilize AI proctoring, and run reports.

• To get started, log in to your LifeJourney account at https://life.territorium.com/#/login using the administrator username and password provided by the Territorium Success Team.

• Get acquainted with the layout. On this Home page, select your institution.  If your institution is not displayed, click on your user profile in the upper right-hand corner of the screen.

• Notice the new menu options in a ribbon down the left side of the page. Be sure to scroll down to the bottom of the list to see all options. You can collapse any menu section by clicking on the section title.

2.  Purchasing Assessment Units and Checking Inventory

To purchase tests via credit card, select Marketplace from the menu. To use a purchase order, please contact success@territorium.com with your desired test, proctoring option and quantity so a quote can be provided to you. 

• Pricing is the same for Without Proctoring and Institutional Proctoring because neither option requires additional portal tools. The AI proctoring option is an additional fee (per exam) due to the data required to stream audio/video of testing evidences. 

• To confirm purchase and ensure sufficient units are available to test your cohort, select Orders under Administrations. The My Products tab will display an accumulation of all purchased items and the My Orders tab provides an ordering history with access to download receipts for individual orders.
• Purchased test units expire at the end of the month, 1-year post purchase.  Expiration date, units expired, next expiration date and units expiring in 60 days, have been added to the My Products and My Orders tabs.

3.  Creating Your Administrations

An administration refers to an individual instance where you will be testing a group of participants. We RECOMMEND a single Administration for each grouping of testers for ease of reporting. Also, be aware that each administration generates a related set of reports. 

A cohort refers to the group of test-takers in an administration.

• Creating your Administration is next. Select the Administration - Dashboard from the menu items.
• Select New Administration.

• Administration Name should provide the context for testing the cohort in that learning experience, for example, “2023-November – Psych – 1”. We recommend you utilize the year first for ease of sorting.
• Enter the maximum number of students to take this assessment in the Max tests allowed field. Leave this field at "0" if you do not have a limit of test takers.
• To select the Test – click on the field and select from the list of existing inventory in your account.
• Dates will open the administration up to test takers for a certain window of time. Enter start/end dates AND times directly into the fields or open the calendar tool and click the first date, then drag to the last date to select the start/end range.
• Time zone is important for providing the correct testing times for participants.

• Click on Create a Learning Experience automatically to have the system auto-generate it. If you do not create a Learning Experience, you will NOT be able to create an administration as they have to be related to a Learning Experience to be saved. Learning Experiences are the organizational unit in LifeJourney that keeps your administration information, students, data and reports together.
• Groups allow for adding cohorts of students to a test administration. The Group must be created prior to adding it to an administration. We recommend having students self-register on LifeJourney as it removes the work of group management from the administrator.
• Extended Time allows you to offer more time for students to finish their testing. You can choose between no extended time, 150% Extended time and 200% Double time. Once you have selected this option, an Extended Code is created for your administration along with a regular time Code. Simply provide students needing additional time the Extended Code for their exam and the remainder of your students the regular time Code.
• Question navigation behavior allows for testing flexibility and how testers can maneuver through an assessment.
  
  • Can go back and change response (DEFAULT option)
  • Can go back but can't change response
  • Only can go back to unanswered question
  • Can't go back to previous questions
• Configuration Options are available for each administration:

• • Survey gives you the option to create customized questions at the beginning of the assessment.
  • AI Proctoring is only available to select if you purchased the “with Proctoring” mode of the assessment.
    • AI Proctors will require you to create proctor roles and users to assign to your administration BEFORE you can add them to an administration. Allows individuals to monitor and resolve any ID validation or testing anomalies.
  • Show scores to students gives test takers the opportunity to see their scores immediately after completing the assessment on their dashboard test tile.
  • REQUIRED Lockdown browser forces users to download the Respondus lockdown browser. This browser prevents users from doing non-approved activities during the test, such as screen captures and navigating away from the assessment. 
  • Require learner to verify Student ID will require testers to RE-ENTER their ID exactly as it was entered on their account creation screen to be able to start the test. This is a security measure often used for high-stakes testing. If students do not enter the ID correctly, the test will NOT launch as the system assumes it is not the correct tester.
  • Request geolocation - the geographic location of an Internet-connected service
  • Layout options allows the test question number sequence to be at the bottom of the tester's screen or the stop.  Bottom is the standard layout.
  • Optional final message is a WYSIWYG editor tool that provides a message to the test taker after they have completed the assessment.
  • 5 minutes remaining warning for every section 5-second pop-up message indicating 5 minutes remain in the current test section.
  • Open window allows you to create a window within the administration in which all learners must begin their test.
• Click Submit to finalize your selections.
• Administration Management. Now that you have a new administration, you can access the different options for management.

• Code – Select and copy the Code to provide in student communications for starting the assessment (See Item #4 below) or provide the Code Extended to those students needing extra time.
• Actions - several functions available to manage the administration. 
  
  • View Details – Overview of test administration setup.
  • Edit Administration – Access to edit the administration name, dates, and configurations.
  • View Students – provides an up-to-date view of the Learner status in the Administration and access to Learner-level reports as they complete the test.
  • Reports - Download the Institutional reports, CSV files and post-test survey data.
  • AI Proctoring - Distribute the testers amongst proctors, view anomalies, resolve ID validation items.
  • Accommodation Options - Set individual accommodations for individual testers.

4. Getting Students Started on their Assessments

Based on the type of assessment configuration you have selected; you will need instructions to give to students to access their assessments. The process begins with students using the Administration Code from above and creating their own username and password. Please select the appropriate set of directions for students based on your administration configuration below:

• Student instructions for AI-proctored assessments
• Student instructions for non-proctored assessments